A Complete Guide to Commercial Property Maintenance

If you own or manage a commercial property, you understand how important it is to keep your building in good shape to attract and retain tenants, ensure safety, and increase its value in the U.S. market. Commercial property maintenance involves various tasks, from regular inspections and cleaning to emergency repairs and upgrades. But where do you start, and what are the most essential commercial property maintenance tasks you should prioritize?

In this comprehensive guide, we’ll walk you through everything you need to know about commercial property upkeep. From the importance of commercial property maintenance and the various tasks involved with commercial property maintenance to best practices to ensure your commercial property’s longevity and value. With this guide, you’ll have the knowledge and resources to create a comprehensive maintenance plan that fits your needs and budget.

If you’re looking for some help with commercial property maintenance, continue reading below to learn more and discover why Koehn Construction Services is the number one choice for commercial construction and renovation services.

The Importance of Commercial Property Maintenance

When it comes to managing commercial property, maintenance should always be a top priority. Whether you’re an owner or a property manager, regular upkeep can make all the difference in maintaining property value and attracting satisfied tenants with their space.

Preserving property value: The value of your commercial property is directly tied to its condition and aesthetic appeal. Neglecting maintenance can lead to deterioration and property damage over time, ultimately decreasing its value. By investing in regular maintenance, you can preserve its condition and prevent costly repairs.

Enhancing tenant satisfaction: Satisfied tenants are critical to a successful commercial property. Regular maintenance ensures the property remains safe and aesthetically pleasing and demonstrates that you care about your tenants’ comfort and well-being. This can also help attract and retain high-quality tenants more likely to renew their leases.

Maximizing return on investment: Maintaining your commercial property can also help maximize your return on investment. By keeping your property in good condition, you can minimize vacancies and attract premium rental rates. Additionally, well-maintained properties tend to experience lower operating costs over time, which can translate to higher profits.

The Different Types of Commercial Property Maintenance

​There are many different types of commercial property maintenance, ranging from preventive maintenance to routine upkeep. Depending on the type of business, the size of the property, and the level of traffic, the frequency and volume of maintenance will vary.

Here are some of the most common types of commercial property maintenance:

Routine Upkeep

One of the first components of commercial property maintenance is keeping up with routine upkeep. This type of maintenance is typically performed regularly (weekly or bi-weekly) and can include tasks such as sweeping and mopping floors, dusting surfaces, and emptying trash cans. While these tasks may seem small, they are essential for maintaining a clean and presentable building.

Preventive Maintenance

One of the most critical aspects of commercial property maintenance is preventive maintenance. This type of maintenance is performed on a semi-regular basis (monthly or quarterly) and is designed to prevent potential problems from arising. For example, preventive maintenance for commercial buildings may include regularly checking the HVAC system, inspecting the roof for leaks or water damage, and ensuring the building’s fire alarm system is in working order.

Repairs and Replacements

Over time, all buildings and equipment will eventually need repair or replacement. This may include anything from replacing a broken window to fixing a leaky faucet. From weather damage to accidents or equipment failure, by staying on top of necessary repairs, you can help keep your commercial property in top condition and reduce the amount of corrective maintenance that will be needed over time.

Creating a Commercial Property Maintenance Plan

When it comes to commercial property, routine maintenance, and upkeep are critical to preserving both the value of the property and the safety of those who occupy it. Whether you manage a large office complex or a small retail space, having a commercial property maintenance plan is essential to keeping things running smoothly.

There are a few critical components to any good commercial property maintenance plan.

Inspect your property: The first step is to inspect the interior, exterior, and common areas of your property and assess the risks associated with your property. Look for any signs of wear and tear, and make sure all systems function properly. Once you’ve identified and prioritized the risks, you can develop a thorough maintenance plan that addresses those risks.

Establish a schedule: Next, establish a regular maintenance schedule of cleaning and upkeep tasks that need to be performed. This might include daily tasks as well as weekly tasks. Depending on the size and type of commercial space you manage, there may be other tasks that need to be added to the schedule.

Create a system: Finally, you need to create a system for tracking and responding to maintenance issues as they arise. This might include having a designated person responsible for taking repair requests and scheduling the appropriate maintenance technician or property maintenance team to address the issue. Or, if you have an online system for submitting maintenance requests, you need to be sure that someone is regularly checking those submissions and taking action as required.

By creating a comprehensive commercial property maintenance plan, you can help ensure that your property stays in good condition and that any repairs or issues are addressed promptly.

Trust Koehn Construction Services with Your Next Commercial Building Project

​Any commercial building manager or property owner knows that there is a never-ending to-do list for keeping up a building. While it may seem like a never-ending battle, there are critical components of commercial property maintenance that, if given the proper attention, can help keep a building in tip-top shape. By following these tips, you can keep your commercial property in good condition and avoid costly repairs.

At Koehn Construction, we pride ourselves on forging lasting relationships built on trust, transparency, and top-notch craftsmanship. With a track record of successful projects and satisfied repeat clients, we ensure that your commercial property is in the hands of experts who treat every project as their own. Our seasoned team is committed to ensuring your commercial space reflects the excellence you envision.
Contact Koehn Construction today to learn more about how we can help bring your vision to life.

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